Finding The Right Contract

FINDING THE RIGHT CONTRACT

When tendering for contracts in the public sectors, the first step is to identify suitable contract opportunities, also to keep up to date with contract opportunities advertised in the current market.

In the United States public sector, contract opportunities are called procurement notices and are issued via the federal, state, city and county level. Over 5000 procurement notices are issued every month in the US. These are all publicly available for all viable vendors to access such opportunities. Tendering and securing contracts is a great way to grow a business in a sustained controlled way.

The process is simple:

  • Register a business; obtain the relevant certification for the target market. E.g. DUNS number, Systems for Award Management (SAM) and set asides for federal market.
  • Monitor the relevant online portals for procurement notices.
  • Sign up for alerts, with relevant keywords to your company.
  • Review and access suitable procurement notices that your company may wish to bid for.
  • Select a procurement notice and register the business interest using the specific details.
  • Follow the notice instructions and submit your tender to the buyer.
  • Apply to sub contract for business from prime vendors.

CHECKING THE RELEVANCE

A procurement notice should include the awarding body, the contract value, key NAICS codes, any lot structures and a short description. In our experience this can sometimes be quite limited, and you can always contact the buyer or register your interest, in order to access the full documents and double check that it is a relevant contract opportunity for your organization. Remember you will be evaluated on your tender submission, your price and your narrative responses to portray why you are the most suitable company for the contract in question. If it is not something that is 100% relevant to your business it should be a “no bid”, as it is likely a competitor will be a better fit and therefore awarded the contract.

Check The Minimum Requirements

The second check to make is always any minimum requirements or thresholds included in the tender contract documents. It is important to check that you are eligible to bid for the contract and there are no barriers to entry for your company. The typical requirements a buyer will outline are around minimum turnover, financial standards, set asides applicable, industry-specific memberships and experience. If you do not meet all of the minimum requirements, your bid can be excluded as immediately categorized as a “fail”.

To tender successfully, the opportunity needs to be 100% suitable and deliverable for your organization.

TENDERING GOV CONTRACTS

Once you have sources a suitable contract opportunity and undertaken the necessary steps, all that is left is to complete your tender document and submit it to the buyer, here is where the real work is!

Tendering for a contract is a required skill and takes preparation, organization and perseverance.  There will typically be a number of documents in your tender pack from the buyer, it is important to take time to read and understand all of them before starting to respond to the tender itself.

Each contract is different, and will have a specification document to advise exactly what the buyer is looking for. Your tender response must be in line with this specification and easily address all of the evaluation criteria. Keep in mind you are trying to score the most marks possible, in order to win the contract.

Contact Our Team

For support in tendering for a contract, contact our team of professional bid writers, who can offer advice at any stage of the process. We assist clients in identifying the right contract, the bid/no bid decision and ultimately, and most importantly, the writing of the tender document to submit your bid.

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